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Grants Administrator

Grant Administrator – Part Time The Vacancy Hiring: Wates Foundation Hours & Location: 18.75 hrs a week Flexible from home/Leatherhead office and Drummond St office In the Leatherhead office at least once a week. Must be in the Leatherhead office on a Wednesday (fortnightly) Salary range: £ 28,000 (FTE) plus benefits Length: Permanent Start date – July 2025Are you an organised, detail-oriented administrator with a passion for making a difference? We’re looking for a proactive Grants Administrator to support our grant-making processes and ensure the smooth operation of our CRM system, Salesforce.This role is crucial to the success of Wates Foundation’s grant programmes and wider philanthropic work. You’ll work closely with our Grants Manager, Finance team, Trustees, family members, and grantees to ensure efficient administration across all areas of the grant's lifecycle.Key ResponsibilitiesGrant Administration (Foundation) Assist with all stages of the grant lifecycle, from application processing and due diligence through to award management and grantee visits. Process small family donations to charities. Coordinate with the Finance Manager to process and track grant payments. Monitor and follow up on grant reports, ensuring timely submission. Support grantees and liaise with family members, connecting them with causes aligned to their interests. Organise Trustee and Committee meetings, including logistics, catering, and minute-taking.CRM System (Salesforce) Maintain accurate grant records within Salesforce. Generate regular internal reports, including quarterly 360Giving data. Support team members to follow CRM procedures and ensure high-quality data entry. Uphold data integrity and ensure compliance with GDPR.General Administration Keep internal documentation, policies and processes up to date. Manage updates to the Foundation’s website. Organise family engagement activities, including volunteering days and webinars. Attend occasional sector or networking events as required.Communication & Engagement Respond to grantee and applicant queries about funding criteria and processes. Communicate with successful applicants to obtain documentation and arrange payments. Write updates and articles for the family newsletter. Liaise with family members and trustees regarding meetings and other enquiries.What We’re Looking ForEssential Experience & Skills: Proven administration experience and ability to manage your own workload. Meticulous attention to detail and a methodical approach. Excellent communication, interpersonal, and numerical skills. Strong IT skills including Outlook, Excel, and PowerPoint. Ability to use or quickly learn a CRM database (Salesforce preferred). Experience in updating and managing website content.Desirable: Experience working with grants, charity finance, or in a philanthropic environment.Qualifications: GCSEs in Maths and English (or equivalent).You’ll Thrive in This Role If You Are: Organised and analytical, with strong data management skills. A team player with a positive, can-do attitude. Able to manage multiple tasks and deadlines. Confident engaging with a wide range of stakeholders, from family members to external partners.

Assistant Design Manager

Are you ready to make an impact in the world of high-profile, technically complex projects?Wates are searching for a passionate, innovative Assistant Design Manager to join our Construction Team based in Rugby, driving forward exciting projects across diverse sectors.Why Choose Wates? If you’re a design enthusiast with technical expertise and a knack for collaboration, this is your chance to join a team that values fresh perspectives, encourages challenging the norm, and fosters a supportive environment for career growth. At Wates, we’re not just building structures; we’re creating the future, together.As an Assistant Design Manager, you'll play a key role in our mission to achieve excellence in design and buildability. Working closely with Design Managers and our talented in-house experts, you'll ensure each design meets its brief with a focus on compliance, programme efficiency, and quality.Your Responsibilities Will Include: Assisting with design programme development and managing Information Required Schedules Advising the project team on design-related challenges Coordinating project feedback and resolving construction-related design queriesWhat We Can Offer You: Competitive salary & profit share scheme Flexible working Car Allowance / Company Car (subject to Role/Grade) Travel covered to any of our sites (subject to HMRC advisory rates) Extensive corporate benefits including, Private Medical, Pension 8% employers’ contribution, Health and Wellness programme, 26 days holidays + bank holidays and much more… One of the best learning and development programmes which is customizable to support your career progression goals. (c.7000 training sessions delivered year to date across the WATES Group) Industry leading family leave benefits to included 26 weeks fully paid maternity, 12 weeks fully paid paternity. To find out more about LIFE AT WATES please click on the following link https://www.wates.co.uk/careers/ We are always looking for a variety of new talent to join our teams, to help us grow and innovate as a business. Although you may not have all of the skills listed, many of them may be transferable to other roles within the WATES Group. If you would like clarity on any of our vacancies, discuss career opportunities in strict confidence or need anything to make our recruitment process easier, please contact our In-House Recruitment Team directly or via recruitment@wates.co.uk and one of us will get in touch as soon as possible. As a responsible and inclusive employer, we are committed to equality and are proud to have been recognised for this through a range of accolades including gold accreditation with Investors in People, we are also a Disability Confident employer. Being a family owned, business means we understand and value long term relationships. Given the nature of this position, you will need to undergo a Standard Disclosure and Barring Service Check (DBS) at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant's criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject to additional pre-employment checks. To learn more about the checks included in this process, please click on the following link: National Security Vetting

Finance Manager

Hiring: Wates Family Enterprise TrustHours: 2 days a week – (15 hours)Location: flexible – one day a week in our Leatherhead office -. mix of home and office working Salary range: £ £19,800 (pro rata salary) plus benefitsLength: Permanent Start date – July 2025About Us Wates Family Charities is comprised of two independent, grant-making charities: Wates Family Enterprise Trust and The Wates Foundation. Together, we are committed to supporting positive social impact through strategic grant-making and community investment. With a combined annual spend of over £2.5 million, we play a key role in supporting individuals and organisations across a range of vital initiatives. The Role We are seeking an experienced and proactive Finance Manager to oversee the financial operations and compliance for both charities. As the sole finance professional within a close-knit team of seven, this role is crucial in maintaining the financial integrity and regulatory compliance of the organisation. Key Responsibilities Oversee and manage the preparation of statutory accounts and financial information for the annual audit Maintain accurate financial records, including bank reconciliations, journals, and trial balances Prepare quarterly management accounts, cash flow reports, and forecasts Authorise and process payments including grants and internal recharges Manage external audit processes, liaising with auditors and internal teams Maintain compliance with Companies House, Charity Commission, and other regulatory bodies Draft and submit annual reports and accounts, with support from the Director Develop and implement policies (e.g. safeguarding, GDPR, whistleblowing) Provide financial data for trustee meetings and assist in drafting decision papers Maintain accurate records of training and hospitality for trustees and staff Support grant assessments and related administrative processes as required What We’re Looking For Essential: Part-qualified ACA/ACCA or fully qualified AAT Solid technical knowledge of financial accounting and bookkeeping Strong skills in preparing management accounts and managing cash flow Experience of working independently in a finance function Excellent written and verbal communication skills, with the ability to explain financial matters to non-specialists Proficiency in Microsoft Office and accounting software (SAGE) Desirable: Experience of charity accounting and knowledge of SORP Familiarity with regulatory requirements for UK charities Understanding of deposit management and placing funds with platforms such as Flagstone Working Pattern This is a part-time role (15 hours per week) with hybrid working. A fortnightly presence in Leatherhead is required, ideally on Wednesdays. Flexibility will be necessary around the time of the annual external audit and at Board meetings, approx. two per quarter which are held between central London and Leatherhead

Quantity Surveyor

Wates are on the lookout for a Quantity Surveyor to join our forward-thinking construction team based in Rugby. We’re talking high-profile, technically challenging projects across multiple sectors—projects that demand fresh thinking, sharp commercial instincts, and a drive to make a real impact.If you live and breathe construction and you’re hungry to step up, shake things up, and shape the future of the built environment—this is your moment.Why join Wates?Because we don’t just build projects—we build careers. You’ll be part of a collaborative, talented, and supportive team that celebrates new ideas and puts people first. Whether you’re from Liverpool, Manchester, or anywhere in between, we’ll help you rise—on your terms.What you'll be doingAs a Site Surveyor, you’ll be a key player—owning your work packages, driving commercial performance, and influencing how our most ambitious projects come to life. You’ll be trusted to take the lead, solve problems, and work closely with everyone from clients to supply chain partners.Your day-to-day will include: Developing smart commercial strategies and managing your own subcontract packages Maximising cashflow through effective cost control and negotiations Supporting procurement strategies, leading tender processes, and producing subcontract orders Working closely with our Commercial Lead to shape final accounts and keep everything aligned to best practice What We Offer· Competitive salary & profit share scheme· Flexible working· Car Allowance / Company Car (subject to Role/Grade)· Travel covered to any of our sites (subject to HMRC advisory rates)· Extensive corporate benefits including, Private Medical, Pension 8% employers’ contribution, Health and Wellness programme, 26 days holidays + bank holidays and much more…· Excellent range of learning and development activity to support your career progression.· Industry leading family leave benefits to included 26 weeks fully paid maternity, 12 weeks fully paid paternity. To find out more about LIFE AT WATES please click on the following link https://www.wates.co.uk/careers/We are always looking for a variety of new talent to join our teams, to help us grow and innovate as a business. Although you may not have all of the skills listed, many of them may be transferable to other roles within the WATES Group.If you would like clarity on any of our vacancies, discuss career opportunities in strict confidence or need anything to make our recruitment process easier, please contact our In-House Recruitment Team directly or via recruitment@wates.co.uk and one of us will get in touch as soon as possible.As a responsible and inclusive employer, we are committed to equality and are proud to have been recognised for this through a range of accolades including gold accreditation with Investors in People, we are also a Disability Confident employer. Being a family owned, business means we understand and value long term relationships.Given the nature of this position, you will need to undergo a Standard Disclosure and Barring Service Check (DBS) at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant's criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject to additional pre-employment checks. To learn more about the checks included in this process, please click on the following link: National Security Vetting #QS