Board Assistant

The Vacancy

Wates are looking for a Board Assistant to join our Construction Group.

Reporting into the Managing Director, you will be responsible for overseeing the Board of Directors delivering all required business secretarial services, co-ordinating activities among Board members and ensuring the business complies with its statutory obligations.

As our Board Assistant, some of your key responsibilities will include:

• Oversee compliance with statutory requirements and maintain statutory registers to ensure legal obligations are met.
• Update and manage the company secretarial database (Diligent Blueprint), guaranteeing the accuracy and timeliness of business information.
• Prepare and distribute board documentation for Board and Committee meetings using Diligent, including critical business data and reports, and ensure corporate governance updates are communicated effectively.
• Organise and facilitate Board and Committee meetings, including agenda setting, note-taking, and action item follow-up, while coordinating information flow from various departments.

The ideal candidate brings a comprehensive background marked by proven expertise in the UK Companies Act, corporate governance standards, and a wide range of regulatory frameworks, showcasing a deep grasp of corporate legislation and best practices. This experience is complemented by a solid history in company secretarial roles, reflecting the capability to navigate the role’s responsibilities and complexities effectively. Additionally, familiarity with secretarial software, particularly Diligent Blueprint, and a proficiency in digital platforms for Board documentation management are essential, highlighting a blend of legal acumen and technical skill.

We are seeking a candidate who is highly proficient in Microsoft Office, showcasing expertise in Word, Excel, PowerPoint, and Outlook, and who has a proven track record of effectively minuting meetings, ensuring accurate documentation of discussions and resolutions. The ideal candidate should excel in communicating across all levels of the business, as well as with external advisors and agencies, fostering clear and productive interactions. They must be a highly skilled multitasker, capable of prioritising tasks and working efficiently within tight deadlines. Critical thinking, the ability to work independently, and strategic problem-solving skills are essential, as is the ability to tackle challenges and devise effective solutions. Additionally, we value confident interpersonal skills and the ability to lead with honesty and integrity.

WHAT WE OFFER

• Competitive salary & Profit Share
• Flexible working
• Travel covered to any of our sites (subject to HMRC advisory rates)
• Extensive corporate benefits including, Private Medical, Pension 8% employers’ contribution, Health and Wellness programme, 26 days holidays + your Birthday off + bank holidays and much more…
• Excellent range of learning and development activity to support your career progression.
• Industry leading family leave benefits to included 26 weeks fully paid maternity, 8 weeks fully paid paternity.

To find out more about LIFE AT WATES please click on the following link https://www.wates.co.uk/careers/

We are always looking for a variety of new talent to join our teams, to help us grow and innovate as a business. Although you may not have all of the skills listed, many of them may be transferable to other roles within the WATES Group.

If you would like clarity on any of our vacancies, discuss career opportunities in strict confidence or need anything to make our recruitment process easier, please contact our In-House Recruitment Team directly or via recruitment@wates.co.uk and one of us will get in touch as soon as possible.

As a responsible and inclusive employer, we are committed to equality and are proud to have been recognised for this through a range of accolades including gold accreditation with Investors in People, we are also a Disability Confident employer. Being a family owned, business means we understand and value long term relationships.

Work for Wates

Wates Group is one of the largest, and most successful family-owned private construction, development, and property services companies in the UK. We are building a place to work where everyone belongs, by one small act of inclusion at a time. We celebrate difference and welcome diversity.

As a responsible and inclusive employer, we are committed to equality and are proud to have been recognised for this through a range of accolades including gold accreditation with Investors in People, we are also a Disability Confident employer. Being a family owned, business means we understand and value long term relationships.

The Wates Group are committed to three ambitious environmental targets for 2025: Zero Waste, and Zero Carbon, from our operations and Positive Nature Enhancement. Wates are pushing to take a leading role in reducing our industry’s environmental impact.