Business Administrator Apprentice – Level 3

The Vacancy

We’re looking for motivated, and enthusiastic individuals from all backgrounds to join our Wates family.

About the role

Our Business Administration Apprenticeship will provide you with a full understanding of Facilities Management administration.

As a Business Administration Apprentice, you will have the opportunity to work both independently and as part of our energetic team.

Your Responsibilities

Responsibilities include but are not limited to the below:

• Raise Purchase Orders for supplier attendance and ordering materials.
• Supporting the Contract team with financial administration
• Assist Contract Support with monthly invoicing.
• Preparing clear and accurate reports
• Working with the management team to ensure supplier invoices are approved in a timely manner.
• Providing occasional cover on the site’s FM Helpdesk which includes:
  • Raising Work Orders on client CAFM system.
  • Communicating with building user, engineers and contractors regarding task progress and completion.
  • Keeping the CAFM system updated throughout work order lifespan – uploading documents, applying correct status, and adding helpful notes.
  • Managing emails and phone calls within agreed service level agreements.
  • Scheduling contractors.

About you

To thrive on this programme, you’ll bring:

• An interest in building a career in the built environment
• Enthusiasm for learning and developing new skills
• A curious mindset and willingness to ask questions
• Dependable and professional in approach
• The ability to solve problems and think logically
• Strong organisational and time management skills
• Prioritising tasks to meet agreed deadlines

Qualifications

• To be considered for this apprenticeship you will need to have achieved a Grade 4 or C and above in Maths and English
• You must not hold an existing qualification at the same or higher level than this apprenticeship in a similar subject.

Roles may close before the deadline if we receive a high volume of applications.

Our Commitment to inclusion

We actively encourage applications from people of all backgrounds.

We’re especially keen to hear from individuals who are underrepresented in the construction sector – including women, people from ethnic minority communities and people with disabilities.

If you have a disability or require any reasonable adjustments during the recruitment process, please let us know – we’re here to support you.

Work for Wates

Wates is one of the UK’s leading family-owned development, building and property maintenance companies.  Founded over 125 years ago, we have a proud legacy in the built environment.

We are driven by our purpose, ‘reimagining places for people to thrive’ and our three promises:

• Thriving places – working with customers, partners and communities to create places that are more sustainable, inclusive, and full of opportunity.
• Thriving planet – protecting nature and taking action on climate change by collaborating and innovating with our partners.
• Thriving people – creating opportunities and relationships so that everyone who works for and with us feels included, invested in and treated with care.

We are proud to be recognised as Gold Investors in People and as a Disability Confident employer.  We also ensure that our recruitment processes do not treat anyone less favourably due to an offending background.