Company Secretariat Assistant

The Vacancy

Company Secretariat Assistant

About the Role

As a Company Secretarial Assistant / Administrator, you’ll play a key part in supporting the smooth operation of our governance processes. You’ll provide essential administrative and statutory compliance support across board and committee activities, ensuring documentation, filings and records are delivered to the highest standard.

This is an excellent opportunity for someone with governance, legal or administrative experience who is eager to develop professionally—especially those working towards (or interested in) ICSA/CGI qualifications.

Key Responsibilities

You will support the Company Secretariat team with a variety of governance and administrative tasks, including:

• Attending committee meetings, providing note‑taking support and tracking follow‑up actions.
• Coordinating meeting logistics and distributing papers and documentation.
• Drafting statutory Board minutes and assisting with written resolutions.
• Maintaining accurate governance records and ensuring compliance with internal standards.
• Preparing and submitting Companies House filings, including confirmation statements and other statutory returns.
• Responding to Know Your Client (KYC) and compliance-related enquiries from internal and external stakeholders.
• Assisting with preparation and management of Powers of Attorney in line with Group Delegated Authorities.

Who You’ll Work With

You’ll collaborate closely with:

• The Group Company Secretary, Assistant Company Secretary, and wider Company Secretariat team.
• Board members, committee chairs and their EAs.
• Legal and Compliance teams to ensure accurate governance documentation and responses.
• External stakeholders including Companies House, legal advisers and compliance organisations.

About You

We’re looking for someone who brings professionalism, accuracy and a proactive mindset to their work. Ideally, you will have:

Knowledge & Experience

• Experience in a governance, legal or administrative function (preferred).

Qualifications

• Working towards or holding ICSA/CGI qualification (preferred but not essential).
• Willingness to undertake further professional development.

Skills

• Exceptional attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities effectively.
• Confident working independently and as part of a team.

WHAT WE OFFER 

• Competitive salary & bonus  

• Flexible working - this role will be based in the Leatherhead / London

• Travel covered to any of our sites (subject to HMRC advisory rates)  

• Extensive corporate benefits including, Private Medical, Pension 8% employers’ contribution, Health and Wellness programme, 26 days holidays + bank holidays and much more…  

• Excellent range of learning and development activity to support your career progression.

• Industry leading family leave benefits to included 26 weeks fully paid maternity, 12 weeks fully paid paternity.  

Given the nature of this position, you will need to undergo a Basic Disclosure and Barring Service Check (DBS) at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant’s criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject to additional pre-employment checks.

To learn more about the checks included in this process, please click on the following link: National Security Vetting

Work for Wates

Wates is one of the UK’s leading family-owned development, building and property maintenance companies.  Founded over 125 years ago, we have a proud legacy in the built environment.

We are driven by our purpose, ‘reimagining places for people to thrive’ and our three promises:

• Thriving places – working with customers, partners and communities to create places that are more sustainable, inclusive, and full of opportunity.
• Thriving planet – protecting nature and taking action on climate change by collaborating and innovating with our partners.
• Thriving people – creating opportunities and relationships so that everyone who works for and with us feels included, invested in and treated with care.

We are proud to be recognised as Gold Investors in People and as a Disability Confident employer.  We also ensure that our recruitment processes do not treat anyone less favourably due to an offending background.