E-Billing & Payment Assistant

The Vacancy

📌 Job Title: E-Billing/Payment Assistant

📍 Location: Finsbury Park
🏢 Business Unit: WPS

📝 About the Role

We’re looking for a detail-focused and proactive E-Billing/Payment Assistant to support our Processing Department. You’ll help manage supplier payments and ensure smooth financial operations, working closely with internal teams and external partners.

🔧 Key Responsibilities

• 💻 Process E-billing and resolve errors.
• 🧾 Manage invoice processing and queries via COINS.
• 💸 Ensure timely payments and direct debit allocations.
• 📊 Reconcile supplier statements and systems monthly.
• ✅ Check invoices for VAT/CIS compliance.
• 📅 Support scheduled payment runs and monitor exceptions.

📌 Additional Tasks

• 📈 Assist with reports and urgent payments.
• 🧪 Participate in COINS testing and reviews.
• 🧹 Clear unallocated cash.

🧠 Skills & Experience

Desirable:

• 🧮 COINS and construction industry experience.
• 🔁 High-volume transaction background.
• 🗣️ Strong communication and customer service.
• 👀 Attention to detail and time management.
• 💻 Proficient in Microsoft Excel.

Given the nature of this position, you will need to undergo a Basic Disclosure and Barring Service Check (DBS) at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant’s criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject to additional pre-employment checks.

To learn more about the checks included in this process, please click on the following link: National Security Vetting

Once you apply one of the Recruitment Team will be in contact to discuss the role in more detail and advise of the next step.

Work for Wates

Wates is one of the UK’s leading family-owned development, building and property maintenance companies.  Founded over 125 years ago, we have a proud legacy in the built environment.

We are driven by our purpose, ‘reimagining places for people to thrive’ and our three promises:

• Thriving places – working with customers, partners and communities to create places that are more sustainable, inclusive, and full of opportunity.
• Thriving planet – protecting nature and taking action on climate change by collaborating and innovating with our partners.
• Thriving people – creating opportunities and relationships so that everyone who works for and with us feels included, invested in and treated with care.

We are proud to be recognised as Gold Investors in People and as a Disability Confident employer.  We also ensure that our recruitment processes do not treat anyone less favourably due to an offending background.