E-Billing & Payment Assistant

The Vacancy

We have a great opportunity for an E Billing and Payments Assistant to join our Wates team within our WPS (Wates Property Services) Business. You will be working out of our Finsbury Park office supporting the Processing Department ensuring adequate management of the supply chain in order to enable the business to meet its primary objectives.

Key Accountabilities will include:

• Ensure that all E-billing is processed in a timely manner and monitoring and reporting any errors through to IT.
• Ensure invoice queries are resolved within set deadlines following the business invoice query/rejection processes.
• Ensure any other interdependent systems sharing the same data such as Impact Response and COINS are reconciled on a monthly basis to ensure costs are captured accurately at job level.
• Ensure supplier creation and maintenance process in COINS is managed effectively both from a central repository and branch level point of view.
• Ensure all invoices due to be paid are valid from a VAT and CIS point of view and fully compliant with HMRC regulations in force at the time.

We are looking for an experienced E Billing and Payments Assistant who is a confident communicator, highly computer literate and extremely organised. The successful individual will ideally have used COINS and IMPACT but this is not essential.

Given the nature of this position, you will need to undergo a Basic Disclosure and Barring Service Check (DBS) at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant’s criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject to additional pre-employment checks.

To learn more about the checks included in this process, please click on the following link: National Security Vetting

Work for Wates

Wates is one of the UK’s leading family-owned development, building and property maintenance companies.  Founded over 125 years ago, we have a proud legacy in the built environment.

We are driven by our purpose, ‘reimagining places for people to thrive’ and our three promises:

• Thriving places – working with customers, partners and communities to create places that are more sustainable, inclusive, and full of opportunity.
• Thriving planet – protecting nature and taking action on climate change by collaborating and innovating with our partners.
• Thriving people – creating opportunities and relationships so that everyone who works for and with us feels included, invested in and treated with care.

We are proud to be recognised as Gold Investors in People and as a Disability Confident employer.  We also ensure that our recruitment processes do not treat anyone less favourably due to an offending background.