construction living space retail interiors developments

Site Secretary

Purpose:

  • To provide efficient secretarial and administrative support.

Position Typically Reports To

Functional Manager

Key Accountabilities and Deliverables:

  • Co-ordinate and manage day to day activities and implement best practice.

Key Tasks:

  1. Opening and reading mail with relevant actions where appropriate.
  2. General typing.
  3. Composing and sending routine correspondence
  4. Answering the telephone and dealing with routine enquiries.
  5. Co-ordinating and managing the diary of the team.
  6. Organising itineraries and other bookings.
  7. Receiving guests/visitors and co-ordinating meeting requirements.
  8. Creating and maintaining information on systems, actions required and bringing forward systems.
  9. Creating and maintaining efficient filing systems.